Eptura, the global work tech pioneer announced an enhancement to its visitor management software with the new Emergency list feature to improve occupant safety and streamline the building evacuation process during emergencies.
Emergency list feature
The enhancement is intended for organisations that find themselves lacking data that indicates who is present in the building or on the job site between flexible working arrangements, external contractors, and guests amid the current evolution of workplace and manufacturing sites.
Emergencies often occur unexpectedly and can rapidly deteriorate into chaos. Events such as fires, floods, natural disasters, and more, require robust emergency preparedness strategies to account for all building occupants in the case of an evacuation.
Emergency response
Security teams have had to rely on a physical, static list of occupants, losing valuable time and leaving gaps
In some territories, authorities mandate that businesses develop such action plans to increase the efficiency of emergency response, including the Occupational Health and Safety Administration (OSHA) regulations in the United States.
Historically, security teams have had to rely on a physical, static list of occupants, losing valuable time and leaving gaps in the emergency response process.
Real-time progress
Eptura’s introduction of the Emergency list feature is designed to make this process faster and more accurate while accounting for modern flexible workplaces where any number of employees, contractors, vendors, and visitors may enter and exit the building or job site throughout the day.
By providing a digital list of all building occupants in real-time, the Emergency list enables security teams to monitor the real-time progress of evacuation efforts and provide emergency responders with an accurate, up-to-date evacuation list with a centralised view of people on site.
Advantages
With this enhancement to Eptura’s visitor management system, first responders gain a critical advantage that can help protect against unexpected hazards in the workplace, get people to safety more quickly, and save lives in emergencies.
Key capabilities available in the Emergency list feature include:
- Send an emergency alert to people in the workplace during evacuations or drills.
- Get a real-time list of everyone in the building or on the job site including the visitor’s name and photo, host, and check-in status.
- Complete digital roll calls and mark people as safe with just one click to understand who is safe and who is not accounted for during a live emergency or emergency drill.
- Coordinate with emergency responders more effectively by searching for specific individuals or filtering to see those who are not yet marked as safe, making it easier to account for everyone and prioritise rescue efforts.
- Synchronise emergency lists across devices so multiple people across disparate evacuation points can contribute to marking people as safe.
- Generate post-emergency reports to understand who was accounted for and how long checks took to complete, enabling teams to analyse evacuation protocols.
Visitor management dashboard
The emergency list offers greater functionality with digital interactive lists that can be accessed on the move
Accessible via the visitor management dashboard or mobile app, the Emergency list function eliminates the need for teams to print and manually check names off a list during an emergency or roll call.
The enhanced Emergency list offers greater functionality with digital interactive lists that can be accessed on the move, including post-emergency reporting to help teams analyse and improve their future evacuation procedures.
Emergency preparedness
“Emergency preparedness is an essential part of workplace safety and a good way to ensure that businesses achieve the best possible outcomes when faced with an emergency,” said Paul Phillips, Chief Technology Officer of Eptura.
Paul Phillips adds, “Given the yearly increase of guest check-ins and flexibility of working arrangements available to employees today, it can be a challenge for businesses to keep track of all their workspace occupants, especially during the chaos of an emergency. This makes it crucial for organisations to have emergency capabilities built into their visitor management tools to respond to events as they unfold and be prepared for the unexpected.”
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